Digital Marketing

How Workflow Automation Can Improve Your HR Department

Almost every business requires a Human Resources (HR) department. This department is a critical and beneficial area to spend time developing, as it manages a lot of the internal workings of your business. However, the bulk of the labor of this department is spent on repetitive data entry and record-keeping tasks. Thankfully, various automation processes exist to alleviate a lot of this busy work and aid the management of your workforce.

Hiring Candidates

Hiring can be a tedious and labor-intensive journey. Getting the word out about the job, sorting through applications and interviewing and selecting candidates takes a lot of time and mental energy. Sometimes, it can be hard to find a good candidate if you aren’t reaching a large enough labor pool with your advertisements.

Workflow automation processes exist to share job postings internally and externally, allowing you to draw referral candidates as well as those from job boards. You can then automate the application process, allowing you to filter out and send rejection letters to those who don’t meet set benchmarks, without ever having to see their application. Finally, scheduling software can ensure that interview appointments are spaced out accordingly and work for everyone.

Onboarding New Employees

Once you’ve found the right employee, onboarding begins. This usually requires a lot of back-and-forth information gathering and paperwork and used to take up a lot of valuable time at the start of someone’s employment. Automation allows you to complete this record-keeping before they even step foot into the office. Automated electronic paperwork, signatures and filing into your database can be done quickly online and reduces the chance of typos or errors.

Certain elements of the training process can also be automated. This would allow both you and the new employee to track progress and create standardized records to be filed each step of the way, should they need to be referred to.

Reporting Incidents

Although you always hope that incidents are seldom, it is important to have a reliable and speedy system for dealing with them. Electronic forms and reports can be automatically filed and sent to the appropriate people, cutting down a lot of wait time for the affected parties. You can also integrate this system with your scheduling, which would help you keep track of follow-ups.

Accurate record-keeping is especially critical for this type of management. Automation would cut down on mistakes in the paperwork or lost reports. Added security could also help to keep any sensitive information out of the wrong hands.

Scheduling Leave

Especially when you have a lot of employees, scheduling leave and PTO requests can be a struggle. You want to avoid too much overlap and ensure that the appropriate amount of time is taken. This can also affect the scheduling of the other employees.

Workflow software is better able to keep track of these metrics. Once leave is approved and scheduled, that information can then be automatically sent to payroll and human resources for appropriate adjustments in pay and available PTO.

Enforcing Covid Protocols

Depending on where you are, there can be different requirements for staying on top of Covid in the workplace. If you have a lot of employees, this can mean sorting through tons of additional paperwork. However, automation processes can speed this along. Vaccination and test results can be uploaded electronically and approved there.

These are health records, so they must be kept as private as possible within the company. Automation ensures that as few eyes as possible will be on them and that they are stored securely.

Automation can keep your HR department smooth and efficient, allowing the employees to focus more of their time on larger goals and problem-solving. It can prevent issues from arising and keep your timeline short for processes such as onboarding and incident reporting. It also gives you more leeway for fostering remote work. Automation truly can only benefit you as a business owner.

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